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Purchasing Deadlines

2019-2020 Purchasing Fiscal Year-end Cut-Off Dates

The bid threshold, effective January 1, 2020 is $95,200. If purchases are close to or exceed the bid threshold, call purchasing to determine if the order will need to be competitively bid.

Allow 2-4 months for the formal bid process and Board approval.

Requisitions must be submitted for approval in Galaxy by 5:00 p.m. on the cut-off date.

All equipment, furniture and tangible items must be received by June 30, 2020

January 31, 2020, 5:00 p.m. – Cut-off date for purchases that exceed the bid limit ($95,200)

March 2, 2020, 5:00 p.m. - Cut-off date for all Equipment and Furniture purchases requisitions (PR’s must be fully submitted for approval with a purchasing department approved quote)

March 31, 2020, 5:00 p.m. - Cut-off date for tangible purchase requisitions (PR’s must be fully submitted for approval)

May 29, 2020, 5:00 p.m. - Cut-off date for Summer Sessions requisitions.

May 29, 2020, 5:00 p.m. - Cut-off for Warehouse supply requisitions. Internal Transfer requisitions must be submitted for approval in Galaxy by 5:00 p.m. This includes letterhead, stationery, and bottled water.  

May 29, 2020 – Cut-off to place orders against existing FY 2019/20 open purchase orders. Items must be received by June 30. (Does not apply to Summer Session)

June 30, 2020 – All 2019/20 purchases must be received to be charged to the 2019/20 budget. Any items received after June 30, 2020 will be expensed against the 2020/21 budget.

For more information contact Purchasing at 951-487-3114 or purchasing@msjc.edu