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Purchasing Deadlines

2020-2021 Purchasing Fiscal Year-end Cut-Off Dates: 

The bid threshold, effective January 1, 2021 is $96,700. If purchases are close to or exceed the bid threshold, call purchasing to determine if the order will need to be competitively bid. 

Allow 2-4 months for the formal bid process and Board approval.  

Requisitions must be submitted for approval in Galaxy by 5:00 p.m. on the cut-off date. 

All equipment, furniture and tangible items must be received by June 30, 2021 

January 29, 2021, 5:00 p.m.– Cut-off date for purchases that exceed the bid limit ($96,700) 

March 1, 2021, 5:00 p.m. - Cut-off date for all Equipment and Furniture purchases requisitions (PR’s must be fully submitted for approval with a purchasing department approved quote)  

March 31, 2021, 5:00 p.m. - Cut-off date for tangible purchase requisitions(PR’s must be fully submitted for approval) 

May 31, 2021, 5:00 p.m. - Cut-off date for Summer Sessions requisitions.  

May 31, 2021, 5:00 p.m.Cut-off for Warehouse supply requisitions. Internal Transfer requisitions must be submitted for approval in Galaxy by 5:00 p.m. This includes letterhead, stationery, and bottled water.   

May 31, 2021  Cut-off to place orders against existing FY 2020/21 open purchase orders. Items must be received by June 30. (Does not apply to Summer Session)  

June 30, 2021 – All 2020/21 purchases must be received to be charged to the 2020/21 budget. Any items received after June 30, 2021 will be expensed against the 2021/22 budget. 

For more information contact Purchasing at 951-487-3116 or