As another academic year comes to an end, I wanted to give
you an update regarding curriculum, especially the few changes to the process
for next year as well as some reminders for those who plan to work on
curriculum over the summer.
2-year CTE reviews
year it was discovered that our 2-year review process does not adhere to Title
5 requirements for CTE courses which require a validation of any requisites
every two years. The process has
therefore been changed to require faculty validate that the current requisites
are still appropriate as part of the 2-year review. You will not be able to add, delete, or
revise any requisites through this process since changes to requisites require
a full course revision. Angela Seavey
will be verifying that the requisites have been reviewed (be sure any
drop-downs do not say “added”) and will ask faculty to make those changes
before a 2-year review can go to the curriculum agenda. This will allow us to maintain the policy that
2-year review courses need not have representation at the curriculum
meetings. (Textbooks will also need to
be updated; see information below.)
Because of the impact from
C-ID, CSU, and UC approvals as well as CTE currency, courses must include at
least one representative textbook that is dated within the last two years (for
this coming year, we need dates of 2015 or 2016; 2017 would also be fine). Remember that the textbooks listed on the
Course Outline of Record are representative texts and do not have to be the
ones required for the actual course. If
a recent textbook does not exist, please indicate that on the agenda form.
Our process for conceptually
approving new curriculum helps to ensure faculty are not needlessly spending
time creating a course in CurricUNET that we cannot offer (because it is
upper-division or graduate level) or that we already offer (perhaps through
another department). Provided that
the department’s curriculum is all in compliance, a faculty member who
wishes to propose a new course needs to complete an A9 form, which can be found on the
N drive as well as provided through links on CurricUNET and on the Curriculum
Committee website. The A9 form asks the
faculty author to provide conceptual background of the course, including plans
for prerequisites, units, DE or Honors addendum, and the rationale for adding
the new course.
The process involves the
obtaining signatures, send the completed form to the curriculum email to
ensure you have provided the information the committee will need.
will receive feedback for any further information you should provide (and
may be asked to resend a completed A9 form depending on the kind of
information that is needed).
the faculty co-chair notifies you that the form provides the information
the committee will need to see to discuss the new course conception, you
can obtain chair and dean signatures and send the form to Tina Vandewater
in the Office of Instruction at the San Jacinto Campus.
- You will be notified that the A9 is on a
particular agenda; the faculty member or a representative will attend a
curriculum meeting and discuss the proposed new course.
- After the proposed curriculum is approved
conceptually and the minutes from that meeting have been approved, a shell
for the course will be created, and the course can be submitted via
CurricUNET. (In the meantime, the
faculty member can begin constructing the parts of the course outline in a
Word document so that he or she is ready to cut and paste into CurricUNET
as soon as the shell is created.)
We had a number of new courses proposed last
year (most of which were approved) and found this process to be a productive
way to ensure faculty creating new
curriculum are considering any pertinent information (such as prerequisites or
cross-listing) that will
ensure smoother progress through the
curriculum approval process both locally and statewide.
Keep in mind, however, that if you want a new
course approved for the 2017-18 catalog (the one we are currently working on),
you will need to get the A9 approved at the first meeting in
September and then be very proactive in adhering to the curriculum approval
process in order for your course to be approved by the
October deadline for the November catalog meeting.
related to curriculum
A number of recent
Affiliation Agreements (formerly called MOUs or Memorandum of Understanding)
are impacting curriculum, particularly with regard to prerequisites,
corequisites, high school articulation, dual enrollment, and articulation for
transfer. Please note that Affiliation
Agreements impacting any of the above
need to come through the committee so that affected areas (such as enrollment
services, counseling, prerequisite subcommittee) know what is going on and can
participate in the creation of these Affiliation Agreements so that we are not
trying to determine how to make the agreement work effectively for students
AFTER it has been signed. Affiliation
Agreements that have previously been approved and are not being revised will
need to come to the committee with signatures annually (or each time they are
renewed). New and revised agreements
will require the completion of an A8 form; previously approved and signed agreements
will require the completion of an A7 form. For more information, contact the
Out-of-compliance and sunset
A list of those courses
that are currently out-of-compliance or going out-of-compliance through July
2017 will be sent out in the next week.
Please take advantage of this information so that you can work to revise
courses BEFORE they go out-of-compliance as some deans may pull
out-of-compliance courses from the
schedule. Remember that courses
that are eligible for a 2-year revision can go through the tech review process
in a relatively short time and do not require representation at a meeting. CTE courses that are eligible for this
process can be brought into compliance simply by updating the textbook,
reviewing any requisites currently in place, finishing a few areas of
CurricUNET, and hitting the submit button.
The 2016-17 Sunset list will also be sent out; if you have a course on
that list, it is in jeopardy of being deactivated if you do not get it revised. Courses on the sunset list are not eligible
for a 2-year review. If a course that is
deactivated due to the sunset policy is required in an award, the award will
also be deactivated.
Working on curriculum this
A revised version of the
Best Practices handbook will be posted to the curriculum website later this
summer. We will not be printing copies
for everyone in order to save money, so if you know you will be working on
curriculum next year and prefer a hard copy, please send an email to the curriculum
email (firstname.lastname@example.org), and we
will send you one when the new versions come out. When the revised version is complete, I will
let you know what has been revised, and you can determine whether you need the
most recent in hard copy or can just refer to the revised sections online. Please take advantage of the materials since
they are developed to help you move curriculum through the process more
efficiently and with less frustration.
As is standard practice,
we have turned off the submit button for CurricUNET over the summer. Any classes that did not get through the
approval process for this year or did not get approved for the September 2016
agenda will be taken out of the approval process. Any work you did on the courses during the
year will not be lost, but any feedback from technical reviewers will be. If you have a course in this group, you were
sent a separate email with directions on how to “save” those comments.
You can work on curriculum
over the summer; however, you will not be able to submit courses for approval
until August 1.
Email notifications will be suspended over the summer but will start up
again once the submit button is activated.
The date for getting
courses onto the agenda for the 2017-2018 catalog is October
21, 2016, at noon. Please note
that this is the deadline to have the courses complete the
approval process, not simply be launched. Because of the length of time it is taking
some courses to get approved, we recommend you get your course
submitted/launched by September 8 to meet that October
deadline. This does not guarantee your
course will make it to the agenda, and it is possible that courses that are
submitted/launched after that date may make it to the agenda, but we are trying
to give you an honest estimate of the time that it takes to get a course
While the faculty on the
committee have the summer off from committee responsibilities, the curriculum
office staff will be working over the summer (Monday-Thursday). They will monitor the curriculum email and,
in some cases, can help you with issues you are having or point you to places
where you can find assistance.
know the process is complicated, but those who are taking courses through the
CurricUNET process for the second time are finding that it gets easier once
that initial work is done. One of the
best things your department can do is to set a schedule for revising courses so
that (1) you do not have to do them all (or too many) at once since the more
courses you are working on at one time, the more frustrating the system seems;
and (2) you stay current with the smaller changes to the process so that you
are not having to learn so many changes all at once.
are planning to offer CurricUNET training and a curriculum workshop at the
Academy in August if you want training (or a refresher) or want an opportunity
to work on curriculum with faculty assistance.
Once we return in the fall, committee members are willing to work
one-on-one with faculty who prefer hands-on assistance. Just reach out to a committee member or to
me, and we can get you the help you need.
We have a great group of faculty on the curriculum committee, and
I want to thank them all for the time they put into this important work. The committee appreciates all the hard work
you do to put your courses through the system.
Please let us know if there are other things we can do to help you
navigate the system more easily.