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MSJC > Student Services > Financial Aid > Packaging Guidelines 2014-2015

Packaging Guidelines 2014-2015

Student Budgets

It is the philosophy of the Financial Aid Office at Mt. San Jacinto College that the primary responsibility of supporting the student’s educational costs is their parent(s).  Thus, a student who is living with relatives will be treated as an “away from home” student, will be given an “away from home” budget, and will be packaged accordingly.  Students who failed to indicated their housing choice on the FAFSA application or choose “on campus” will automatically default to an “at home budget”.  Student who indicated a housing status of “at home”, and then move away must provide a rental agreement, lease, or utility bill to change their status to the higher “away from home” student budget.
 
A 9 month budget will be assigned to all students.
 
Note:  It is permissible, using professional judgment, to change the student’s budget to more accurately reflect the actual expenses of the student.  It would also be permissible to remove the food and housing portion of budget for a student who is not paying those expenses.
 
Expected Family Contribution
 
The expected family contribution used in awarding financial aid at Mt. San Jacinto College will be calculated by the central processor.
 
Neediest Students
 
Title IV regulations require the Federal Supplemental Educational Opportunity Grant (FSEOG) is awarded to the students with exceptional need, as determined by the lowest family contribution.  At Mt. San Jacinto College, “students with exceptional need “are those calculated with an auto zero EFC and the maximum amount of need for Pell eligibility.  A ranking of first-priority applicants will be completed to identify the students who will receive these awards, ordered by the date FAFSA was submitted and file completed at MSJC.
 
Packaging Priorities
 
1.     Board of Governors Fee Waiver
2.     Federal Pell Grant
3.     Cal Grant
4.     FSEOG
5.     EOPS
6.     Federal Work Study
7.     Cal Works Work Study
 
Federal Pell Grant
 
Pell Grants will be awarded based on financial need according to your Estimated Family Contribution (EFC) and Cost of Attendance (COA).  The maximum award a student is eligible to receive for the academic year will be posted to the Colleague AIDE screen. The maximum Pell grant award is $5,730 for the 2014-2015 academic year. The actual amount a student receives will be prorated based on actual units of enrollment for the term and will be adjusted for changes in enrollment per the disbursement schedule.
 
Cal Grant
 
Cal Grant will be awarded as notification is received from the California Student Aid Commission of the awards.  Cal Grants for the current year for packaging purposes will be posted to the Colleague AIDE screen (both the type of Cal Grant and the dollar amount).   The maximum Cal Grant award amounts are determined by the Student Aid Commission:
 
·       Cal Grant B      $1473  ($737 Fall semester, $736 Spring semester)
·       Cal Grant C      $547     ($274 Fall semester, $273 Spring semester)
 
At the time funds are ordered, a student’s units will be verified and the student will be paid according to the number of units they are enrolled in.  No students will be paid for enrollment below 6 units.  For those students who are paid as halftime or three quarter time, then subsequently add units, we will verify and confirm if a differential check needs to be issued.
 
FESOG (Federal Supplemental Educational Opportunity Grant)
 
To receive FSEOG, a student must meet the “exceptional need” criteria as defined above. The FSEOG award amount is up to a maximum of $600 per academic year.  Students must be enrolled in at least 6 units to receive the award.  Award amounts are subject to change based on the availability of funds.
FSEOG will be automatically packaged and posted to the Colleague AIDE screen all students who meet the eligibility criteria as noted above.
 
EOPS/CARE
 
The selection of EOPS/CARE recipients will be the responsibility of the EOPS/CARE Office.  To be eligible for EOPS, a student must meet the income criteria for BOGW A or B.  It is the policy of the EOPS/CARE program to award students even if they are not eligible to receive financial aid.
 
Federal Work Study Program
 
To be considered for FWS, the student must meet the following:
1.     Have competed his/her FAFSA by the March 2nd priority deadline
2.     Indicated interested in FWS on their FAFSA
3.     Have Pell eligibility
4.     Be enrolled in at least 6 units
 
If the need of the first priority applicants cannot be met within the limits of the FWS fund available, awarding will be based on a first come first serve.  Also FWS priority may be given to certain categories of students.  As long as they remain eligible and meet the first priority deadline, students who received FWS in the previous award year will receive it again in the current year (not to exceed a maximum of two years). A FWS award will be posted o the Colleague AIDE screen.
Acceptance of a FWS award does not guarantee placement in an actual position.  Placement for FWS is limited and cannot be guaranteed; Students are encouraged to search and get placement in a FWS job as early as possible in the academic year.
 
Mt. San Jacinto College Scholarships
 
Scholarships will be added to the student’s award package as the Financial Aid Office and the MSJC Foundation are notified of the student’s   awards.  All Scholarships and the award amount will be added to the Colleague AIDE screen once they are available for disbursement 
 
Board of Governors Fee Waiver (BOGW)
 
To qualify for the BOGW program, a student must be a resident of California or an eligible nonresident under AB540.  If Enrollment Services determines that the student must pay out of state tuition, that student is not eligible for the Board of Governors Fee Waiver.  There are three methods to determine eligibility:
 
Method A)              The student is eligible if they receive TANF, SSI/SSP, GR/GA or is a dependent of a disabled or deceased (service-connected) veteran.
 
Method B)              The student is eligible if the student’s or parent(s) of a dependent student’s income and household size meet the criteria levels.
 
2014-2015 Income Standards (income must be verified)                      
1
$17,235
2
$23,265
3
$29,295
4
$35,325
5
$41,355
6
$47,385
7
$53,415
8
$59,445
 
Method C)              If the student has completed the FAFSA or CA Dream Application and has at least $1104 of need as determine by the Central Processor or California Student Aid Commission.
 
Enrollment fee amounts are $46.00 per unit and considered in the student’s budget. The BOGW is treated as a financial award and will be posted to the student’s Colleague AIDE screen.
 
A student that pays their own enrollment fees and are later determined to be eligible for the BOGW will need to request reimbursement for the fees that were paid.
 
Disbursement Schedule and Method
 
After receipt of the financial aid notification (email) letter, aid will be disbursed according to the disbursement schedule. If the first disbursement date is missed, then the first disbursement will be within four weeks of receiving your Award Notification.
Enrollment in late start classes will not be counted until the second and third major grant disbursements.
All checks will be mailed to the address on file with Enrollment Services.  In cases of special circumstances as determined by the financial aid supervisor, a check may be made available to pick up. Documentation of special circumstances may be required.
 
Early Check Release
 
If a student has a financial emergency, the Financial Aid Supervisor may at their discretion authorize an early check release and/or pick up with sufficient documentation.
 
Over-Awards
 
If a student has federal aid other than Federal Pell Grant, reduce the other federal aid until the over award is eliminated (starting with self help aid first).
 
If the student is over-awarded, has Cal Grant, and had no federal financial aid (other than Federal
Pell Grant) that may be reduced, the Cal Grant will be reduced to stay within the budget.
 
If the student is over-awarded, has EOPS, and no federal financial aid (other than Federal Pell Grant) then the EOPS grant may be reduced, notify the EOPS Office.  They will either reduce or remove the EOPS grant.
 
As permissible by federal regulations, the Financial Aid Supervisor may under special circumstances increase the students’ budget because of unusual circumstances or warranted situations with sufficient documentation.
 
Award Changes
 
A student will be sent a revised Financial Aid Award Notification email when other awards are added or deleted because a student is eligible for additional awards and/or to correction an over-award.   All awards that are entered on the Colleague AIDE screen are available for the student to view on Eagle Advisor.