Collection Development Policy
The purpose of this policy is to
provide general guidance in the selection of library materials. Providing
access to appropriate and relevant material to support the curricula and the
mission of Mt. San Jacinto College are of primary importance. The library must
also be responsive to student interests and strive to create a collection of
materials that supports the academic, cultural, and personal information needs
of the MSJC community.
The Library relies on its own
faculty and staff, the teaching faculty, and students for purchase
recommendations. It is a professional responsibility of teaching faculty to
make recommendations in their respective disciplines and to incorporate library
materials into course development. Since the librarian can best judge the
balance of the total collection, the final decision concerning acquisitions
rests with him/her.
All library users, regardless of
status, are invited to make purchase recommendations to the Librarian.
The Library maintains day-to-day
control of its book budget, and does not assign allocations to subject areas or
academic departments or divisions.
The Library Bill of Rights applies
without exception to all purchases of library materials. In the pursuit of
knowledge and learning it is essential to include a variety of viewpoints,
subjects that may be considered controversial, and to provide uncensored access
to all library materials to all users. It is the responsibility of the
Librarian to ensure that all points of view are represented in the collection
and that the collection supports the college programs and diverse backgrounds,
needs, and interests of library users. The Library endorses the American
Library Association Bill of Rights, Intellectual Freedom Statement, Freedom to
Read Statement, Statement on Challenged Materials, and the Freedom to View
Statement adopted by the Association for Educational Communication and
Technology. The principles of these documents are an integral part of this policy
Every effort is made to purchase
materials representing different points of view on controversial issues, and to
include topics and materials that reflect the diverse society in which we live.
It is not the intent of the Library to offend any individual or group, but to
provide unrestricted access to all ideas whether popular or not. The Library
does not withdraw material based upon objections to content or ideas presented.
If an individual or group objects to any material in the collection the
individual or group will be required to complete a formal Request for Review of
Library Materials form.
The Request for Review of Library
Materials form should be referred to the Library Department Chair, who will
discuss the challenged material with the complainant(s). If the request for
review is not settled through discussions between the Library Chair and the
requestor, the written specific objections shall be submitted to the Dean of
Libraries who will assemble an ad hoc committee composed of library and
teaching faculty to review the request. After reading, viewing, or listening to
the complete work, the committee will make a decision regarding the material
and inform the Dean of Libraries. The Dean of Libraries will inform the complainant(s)
in writing of the decision.
The first priority of the Library is
to provide materials to students in support of curriculum requirements. Since a
community college focuses on the first two years of an undergraduate curriculum
with some junior level offerings, materials recommended for undergraduates will
receive first priority for purchase. Second, the Library serves faculty
research needs by purchasing more advanced materials when funds are available,
or obtaining them on interlibrary loan. General reference, cultural,
recreational and other materials are also acquired to meet the needs of MJSC
community members and are purchased as funds permit. The collections of the
library should be reflective of the diverse society in which we live and should
therefore represent a variety of perspectives. The Library serves as a
repository for major college documents.
The following criteria are used when
evaluating materials for inclusion in the collection:
- Value of the content
- Level of treatment
- Present holding in the subject area
- Availability of funds
- Reputation of the publisher or author
- Indexing (periodicals)
Professional journals, reviewing
publications, standard bibliographies, and publisher information may be used to
select appropriate material.
by Format of Material
Hardbound versus Paperbound Books: Hardbound editions are generally the preferred format due
to their greater durability. However, paperbound books may be purchased for
topics which change rapidly, if a hardcover is not available, if the title
requires frequent replacement, or if the paperbound appears to be a better
value. The Library may decide to bind paperbound books.
Textbooks: Textbooks are not normally purchased unless they are
"classics" in the field or are otherwise the only or best source of
information on a topic. The Library does not purchase specific editions of
textbooks used in college courses. However, instructors may place copies on
Reserve. Workbooks and study guides are not purchased.
Periodicals: The Library gives priority to relevant titles that are
indexed in services to which the Library subscribes. The availability of titles
in electronic format, the financial resources of the Library, and the
availability of resources elsewhere in the geographic area are additional
Microforms: SJC Library does not have microfiche in it holdings.
Government Publications: The Library is not a depository for federal or California
State government publications. International, federal, state and local
government publications are selected according to the same criteria as other
library materials and are placed in an appropriate location in the collection.
Foreign Language Materials: Items written in languages other than English are
purchased when they support the language curricula of the college.
Literary Fiction: Items in this category are purchased according to the same
criteria as other library materials.
Popular Works: Popular fiction is generally not purchased, as the local
public library covers this area. Popular non-fiction is evaluated according to
the same criteria as for other library materials. However, established literary
works and new works receiving critical acclaim in the literary field are
considered, especially those that support literature course offerings.
Computer Disks and Software: In general, the Library does not purchase computer disks
or software, except where the same are included with hard copy books.
CD-ROMs: CD-ROMs will only be purchased if there is a clear
advantage over other formats, e.g. permanent storage of archival materials.
There is considerable opinion that CDs will be phased out over time by vendors,
and more material will be published online.
Electronic Databases: The Library subscribes to a number of electronic indexing
and abstracting databases that contain citations to primarily journal articles
and newspapers. In addition to the same general selection criteria for other
formats, other criteria that should be applied include:
- Some value-added enhancement must be offered to make it
preferable over, or a significant addition to a print equivalent, e.g.
more timely availability, more frequent updating, more extensive content,
greater flexibility in searching, or greater functionality (such as the
ability to invoke linkages to local or related sources)
- Access is permitted via IP addresses rather than
- Compatibility with existing library technology
- Offers greater access for users than other formats, and
may be accessed from off-campus
- Substantial added-value such as full text should be
Electronic Books: Electronic books are considered for purchase when they
provide the most current and/or most cost effective format, or to support
distance education programs.
Media Materials: The Library selects media materials in support of
classroom instruction, cultural, and recreational interests.
Out of Print Materials: Out of print materials are rarely purchased, as most
selections are current publications. However, the Library recognizes the need
for some out of print purchases to replace heavily-used items that are lost or
withdrawn due to poor physical condition, or seminal works the Library does not
hold when building up weak subject areas.
Duplicate Copies: The Library does not normally purchase duplicate or
multiple copies, except in cases where exceptionally heavy demand is
Archival Materials: The Library collects administrative and historic documents
relating to Mt. San Jacinto College such as college catalogs, newspaper
clippings, accreditation reports, Board minutes, etc.
The Library welcomes gifts or
donations and accepts them with the understanding that the materials will be
evaluated according to the same standards as items purchased by the Library.
Gifts that are not suited to the library collection because of age, format,
topic, physical condition, or other factors will be disposed of according to
College policies for surplus items. All gifts are acknowledged by the Library.
However, no monetary evaluation can be done, pursuant to Internal Revenue
Service regulations. The Library reserves the right to refuse a donation if the
donor specifies special conditions, including retrieval from the donor's home
or special shelving requirements.
Evaluation of the Library collection
is undertaken as time and other duties permit. Faculty members are encouraged
to survey their subject areas and recommend additions to and withdrawals from
the collection. Outdated, seldom-used and damaged materials are withdrawn from
the collection: these items and lost books are replaced at the discretion of
of Library Records
In accordance with all applicable
state laws and college policies, library patron records are confidential.