Mt. San Jacinto Community College District
Budget Committee Meeting
Minutes

October 9, 2003

The meeting began at 3:31 p.m. Becky Elam (co-chair), Ron Bowman (co-chair), Catalina Cruz, Bea Ganim, Karen Watts and Dennis Hogan were present. Gail Jensen, Kristi DiMemmo, Don Robinson, Jennifer Pruett, Robin Steinback, Alma Cacho, and Matt Zepeda were absent.

• On motion by Becky Elam and seconded by Catalina Cruz, the minutes for September 15, 2003 were approved.
  
  
• On motion by Dennis Hogan and seconded by Bea Ganim, the 2004-2005 Budget Calendar was approved. It will go to Board in November.
  
  
• On motion by Karen Watts and seconded by Dennis Hogan, the 2004-2005 Faculty/Staff Involvement Time Line was approved and will go to Board in November.
  
  
• Budget Proposal Form
  
  This form has been used for several years and has been adequate in the past. The Budget Proposal form links resource allocation to formal planning. The Budget Proposal form was presented for discussion and member suggestions to improve the process. Suggestions included estimates for:
  
  
  • Downstream expenses
  • Hidden expenses
  • Maintenance expenses
  • Utility and operating expenses
  • Future upgrades
    
    
  Modifications will be brought to November's Budget meeting for further discussion.
  
  
• Revenue Targets - Possible target areas that will least affect students, faculty and staff such as travel, consultants, meals, equipment purchases, supplies and off-site leases were discussed in a previous meeting. The committee members will bring back to the next meeting a list of ten items they feel District could do without.
  
  
  • Distance learning is growing and may help save money by reducing off-site expenses.
    
    
  • A question was raised about the Wellness Center and its continuance during a time of serious budget cuts when other projects with higher priorities, instructional equipment and supplies are clearly needed. The Wellness Center is a goal identified in the Master Plan. The Master Plan established priorities and goals for planning purposes. There was no provision in the Master Plan to complete goals if the District budget was significantly reduced.
    
    
• Other - A van is needed on the MVC for field trips and athletic teams. Currently, vans are checked out from SJC facilities. Vans are delivered to the MVC upon request. If one is not available from District fleet or a driver is not available, approval for a rental from Enterprise is given. Pros and cons included:
  
  
  • Security - some type of storage area would have to be created
  • Vehicle maintenance
  • Enterprise rental doesn't open until 9:00 AM which is too late for many field trips.
  • Requestor would drive to SJC, pick up vehicle, drive back to MVC to pick up students, and drive back to SJC for game (if a facilities driver were not available).
    
    
  Research will be conducted on MVC van requests and van rentals for the past year. The results will be brought to the next meeting for further discussion and committee's recommendation.
  
  
• Next Meeting will be November 19, 2003 at 3:30 PM.

The meeting was adjourned at 3:40 p.m.

Administration > Committees > Budget Committee > Minutes