Mt. San Jacinto Community College District
Budget Committee Meeting
Minutes

November 19, 2004

The meeting began at 2:31 p.m. Members Catalina Cruz, Bob Rockwell, Dennis Hogan, Melissa Cabral, Jenna Wilson, Donna Greene, Gail Jensen, Karen Watts, Dick Stover and visitor Rebecca Teague were present. Gretchen Fowler, Marcos Castellanos, Robin Steinback, Paul Hert, Becky Elam, Martha Crawford and Kristi DiMemmo were absent.

• On motion by Gail Jensen and seconded by Bob Rockwell, the minutes for October 22, 2004 were approved with one change.
  
  
• Instructional Equipment/Bob Rockwell
  District is in the third year of a five-year plan for instructional equipment and probably needs to be reassessed. Instructional equipment especially sciences and arts is growing older and wearing out. Parts and repair services are becoming obsolete. Provisions for replacement are not resolving any problems. Possible solutions included:
  • Compiling equipment budgets from all departments and replenishing equipment for a different department each year.
  • Accessing current status and creating multiple-year strategy
  
  Committee will:
  • Research size of problem
  • Formulate a strategy/recommendation to take to Cabinet. The strategy will be linked, as necessary, with the Facilities Plan.
    
    
• Grants/Rebecca Teague
  Rebecca will participate with several committees to identify areas and people who could most benefit from grants. Grants are available but are not being sought after because faculty and staff are:
  • Have heavy workloads
  • They may not know where to look for grants
  • They may feel application procedures are complicated and intimidating
  • They may be concerned that grants will not be awarded after having invested many hours.
    
    
  Rebecca's goal is to educate faculty and staff and encourage grant acquisition. She is available to assist anyone through the process and has forms available on the P drive and soon on the MSJC website.
  
  
• ASB report
  • More students are becoming involved
  • Some students are interested in use of property near football field as practice area for track & field events.
    
    
• Accreditation Self-Study/Catalina Cruz
  • Becky Elam and Catalina Cruz attended ACBO meeting and brought back a comprehensive list of things accreditation team will ask for/look for on the site visit.
  • The list of questions for the 2004-2005 Annual Fiscal Report will also be helpful for accreditation
  • Evidence collected should bridge the gap between how money is actually spent and what students actually receive.
  • Zoomerang survey will be sent out after Thanksgiving holidays.

Next Meeting is December 10, 2004 at 10:30 a.m.

The meeting adjourned at 3:25 p.m.

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