Mt. San Jacinto Community College District
Budget Committee Meeting
Minutes

March 17, 2004

The meeting began at 3:31 p.m. Members Becky Elam (co-chair), Ron Bowman (co-chair), Dennis Hogan, Don Robinson, Paul Hert, Gail Jensen, Karen Watts, Kristi DiMemmo, Karen Richter, Matt Zepeda and visitor Phill Morrione were present. Catalina Cruz, Bea Ganim and Robin Steinback were absent.

• On motion by Paul Hert and seconded by Dennis Hogan, the minutes for February 18, 2004 were approved.
  
  
• Transfer of Non-Instructional Costs to Instructional Accounts - Phill Morrione
  Phill Morrione returned and requested members to pass a motion that they would present a recommendation to the College Council that would (a) provide for additional funding to accompany all future growth in instruction and (b) that when financial responsibility is transferred from one area of the college to another, funds that were previously expended on this responsibility be transferred as well.
  
  On motion by Don Robinson and seconded by Matt Zepeda, members voted 10/1 in favor.
  
  
• State Budget Update - Becky Elam
  
  Last year-Fiscal 2002-03:
  
  
  • Cuts were in excess of $500,000
  • $2.4M in legal claims against the District were settled for $225,000
  • $1.4M for new program start-up (shower/locker room and soccer field (MVC), police department and Child Development Centers)
  • Compliance with new laws: AB500, Temporary Classified Employee and SB1419, Outsourcing District Services
    
    
  Current year-Fiscal 2003-04:
  
  
  • At P1, credit FTES enrollments are down 90.53 and non-credit enrollments are above cap by 47.275. The net result is a current year decline of $67,220 and the triggering of budget stability.
  • Statewide property tax revenue and enrollment fee revenue collections to date are falling short of amounts budgeted by the State. This results in a reduction of $587,124 for MSJC.
  
  At P1, the District is in a negative position. The District will attempt to minimize the impact by increasing summer session offerings, reducing expenses, zero base hiring, encouraging the golden handshake and using unallocated PFE. Moving into next year there is $3,101,901 in the general fund and Board reserves.
  
  
• ASB Report - ASB President, Matt Zepeda reports:
  
  
  • Propositions 57 and 58 passed.
  • Four MSJC students went to Sacramento to protest student fee increases and set them back to $11 per unit.
  • Cal Grants have been cut from students attending private schools.
  • Potential problems may come from the Governor granting fee waivers to State University students who will attend their first two years at community colleges. Concern is that they will displace currently enrolled students. Currently, it already takes six years to earn a four-year degree.
    
    
• Cost Report for Bus Rental vs. Vehicle Purchase - Dennis Hogan
  
  Research results:
  
  
  • Information and statistics regarding vehicle costs and specific use has not been tracked and was difficult to obtain.
  • The District does not own enough vehicles needed for sports events, field trips and District use.
  • Vehicles needed on the MVC are building up mileage from traveling to and from the SJC.
  • If vehicles are left on MVC, maintenance, storage and fuel are issues.
  • Renting vehicles from Enterprise is helpful, but Enterprise has not followed through with its promises and many times, vehicles, although reserved, are not available when someone attempts pick them up.
  • Many vehicles are aging and approaching replacement time.
  • Saving costs by sending vehicles to District auto shop for maintenance and repairs has not worked well.
  • The District has found a different rental company, one that primarily rents vehicles to schools. They deliver and pick up for no extra charge.
    
    
  Supplementing District vehicles with rented vehicles and busses is probably our most efficient and cost-effective plan for now. When vehicles need to be replaced, we will again investigate into purchasing new vehicles including busses vs. fleet leasing options. During the interim, vehicle usage and costs will be tracked.

Next Meeting will be April 21, 2004 at 3:30 PM.

The meeting was adjourned at 4:3 p.m.

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