Mt. San Jacinto Community College District
Budget Committee Meeting
Minutes

February 18, 2004

The meeting began at 3:30 p.m. Members Becky Elam (co-chair), Ron Bowman (co-chair), Bea Ganim, Dennis Hogan, Don Robinson, Paul Hert, Gail Jensen, Karen Watts, Kristi DiMemmo, Karen Richter, Matt Zepeda and visitor Phill Morrione were present. Catalina Cruz and Robin Steinback were absent.

• On motion by Dennis Hogan and seconded by Gail Jensen, the minutes for January 21, 2004 were approved.
  
  
• Transfer of Non-Instructional Costs to Instructional Accounts - Phill Morrione
  The concern is that expenses are being moved to departments, but funding for those expenses has not (computer purchases, supplies and upgrades, for example). Becky Elam shared with members the basis of decentralized budgets and the initial establishment of baseline budgets for office and computer supplies for charge-backs to all sectors of the College. In an effort to contain cost, baseline budgets were provided to each Vice President and the President. Amounts were based on actual expenditure patterns.
  
  Committee members were asked to consider development of a guideline or formula that provides adequate funding to sectors when expenses are decentralized.
  
  
• Funding for full-time faculty hires. In the current year, ten new faculty positions were added. Five of the positions were funded by converting associate faculty appropriation to full-time faculty appropriation. This was in an effort to improve the full/time, part/time faculty ratio. Last year, MSJC had the lowest percentage of 75/25 in the state. With the conversion from part-time to full-time, improvement was made on the ratio.
  
  The committee was asked to consider development of a guideline or formula for funding additional Full-time faculty that incorporates FTES growth and retains associate faculty. The committee discussed growth and the hiring of full-time faculty members. During the past several years the District enrollments have grown but the budgets have decreased.
  
  There was discussion about the pros and cons of limiting growth from the District level and cutting programs to more closely match state funding. High-cost programs, licenses, permits, etc. comprise a large percentage of expenses and can sometimes require funds from other departments. The most significant disadvantage is that if the District limits too much, then it could lose growth revenue. This year enrollments are down.
  
  
• Shared Governance/Budget Committee Charge - item to be removed until survey is performed and results are available.
  
  
• ASB Report - ASB President, Matt Zepeda reports:
  
  
  • ASB is handing out flyers supporting Propositions 57 and 58.
  • ASB revenues have dropped significantly due to online registration and increased student fees and costs. Students feel ASB is optional and are choosing not to buy. ASB campaigns during registration rush and bookstore clerks are telling students of discounts with ASB. ASB is hoping to offer membership parking permit discounts.
  • ASB is working with on-line registration programmers to include ASB member benefits and on-line sign-up.
  • All college ASB units are experiencing similar revenue decreases.

Next Meeting will be March 17, 2004 at 3:30 PM.

The meeting was adjourned at 4:32 p.m.

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