December 3, 2002

The meeting began at 3:08 p.m. with Becky Elam (co-chair), Ron Krimper, Catalina Cruz, Dennis Hogan, John Norman, Brian Orlauski, Ron Bowman, Matt Zapata, (ASB), Gail Jensen, Gale Ward, Betsy Sharp and Karen Watts present. Dewey Heinsma (co-chair), Don Robinson, and Laurel Jones were absent.

• On motion by Dennis Hogan and seconded by Gail Jensen, the minutes for November 5, 2002 were approved.
  
  
• Shared Governance
  In February 2002 changes to the Budget Committee Shared Governance Membership and Charge were passed by the committee and submitted to College Council. At this time, none of these changes have been acknowledged and committees have been asked to reevaluate their memberships and charges. The committee revalidated its February changes and will re-submit them to the Academic Senate.
  
  
• Membership list Questions have arisen regarding alternates and membership. Brian Orlauski is going to ask CSEA for clarifications. Appointments from administration, classified, faculty and students are made each year.
  
  
• Charge-backs Becky Elam explained that the State randomly chose 10 colleges to audit and found that MSJC was one of those out of compliance with the 50% Law. Independent auditors have found us in compliance but the State has different and stricter guidelines. To become compliant, the District has charged operating expenses back to certain self-sufficient areas, i.e. bookstore, cafeteria, Community Education, etc. Topics of concern are:
  
  
  • Formulas and guidelines for determining utility usages
  • When are they due
  • Who pays if an area is unable to meet an obligation
    
    
• State Block Grant and PFE The District is currently retaining and not allocating these funds to offset possible deficits that may come with the Governor's P1 report. PFE funds are General Fund Unrestricted and have a two-year life-span. It is very difficult and requires legislation to be returned. If the funds are not required to cover budget shortfalls then they will be allocated to projects.
  
  
• New ASB Treasurer, Matt Zapata, reported that ASB is healthy and doing well. They report that ASB will not subsidize student copies since they have other items earmarked for ASB funds. They offered suggestions that included:
  
  
  • teaching students how to print only the passages they need rather than entire websites
  • students pay per copy
  • providing equipment that can print/copy double-sided
  • pre-paying with a card
  • students could receive a base number of copies/printouts with the option to purchase more with enrollment.
    
    
• Governor's Budget The Governor's Budget did not resolve the State's deficit. With a $1.09 B cut the District is $3.5M short. This is an 11 to 12% cut. The district is holding PFE funds as a cushion.
  
  
• The next meeting is January 7, 3:00 p.m. in the Board Room.

The meeting adjourned at 4:10 p.m.

Administration > Committees > Budget Committee > Minutes