Mt. San Jacinto Community College District
Budget Committee Meeting
Minutes

April 28, 2006

The meeting began at 2:35 p.m. Members Becky Elam, Catalina Cruz, Ron Bowman, Kristi DiMemmo, Gail Jensen, Teri Sisco, Karen Watts, Darryl Taylor, Dennis Hogan and visitors Bob Rockwell and Rich Rowley were present. Paul Hert, Michael Beckham, Robin Steinback, Rebecca Teague, Jim Davis, Donna Greene, Matthew Love, and Carlo Hinchliff, were absent.

• On motion by Dennis Hogan and seconded by Gail Jensen, the March 24, 2005 Minutes were approved with one correction: under Program Review Presentation instead of "Bob Rockwell" in the first sentence, add "Program Review Committee."
  
  
• Student Report - not available
  
  
• Education Plan
  Program Reviews should feed into the Education Plan. Education Planning Committee has not been active for several years. The Master Plan has been the District's driver but the prioritization of District needs is not firmly established -by whom, when, and how evaluated.
  
  Department and program chairpersons give prioritized lists to their Dean. Deans gather, prioritize and forward to their VPs. VPs make final decisions and submit to Business Services.
  
  The short version of Program Reviews provides information which can be used to make annual budget decisions and can easily be updated. The Program Review Committee is requesting the Budget Committee to approve the model and forward it to College Council. The Budget Committee will vote to approve/not approve the model at its May 19, 2006 meeting in order to provide the Academic Senate an opportunity to review and comment on the model. The Program Review Committee would like Program Reviews to be required yearly.
  
  The Full Program Review Document is an extensive report requiring a substantial amount of time and research by program leaders. Currently they are submitted voluntarily and a standardized format is not available. Some program leaders have just completed one and others haven't submitted one in many years. Ideally, the document will be standardized and mandatory updates submitted every three years.
  
  
• Student Learning Outcomes/First Completers
  The President's office has made a commitment to give an incentive of $1,000 added to a program or department's budget for SLO reports submitted by the end of this semester. Comments from instructors included how the questions were not what they were expecting and they have been pleasantly surprised and enriched. Seven reports have been received so far, and fourteen are in progress. Other incentive ideas are welcomed.
  
  SLOs are new; there is not yet a format available or a system developed for reviewing, processing and retaining them. Many decisions still to be made.
  
  There was a question on who validates completion of the SLO and what processes are in place once that validation is done.
  
  
• Enrollment Update
1. All of the District's lost enrollment has been recovered.
2. FTES went from 8,308.83 to 8,653.52.
3. Summer enrollment should be up.
4. State enrollments down 4%, District enrollments up 2%
   
   
• Facilities Committee Report
  Facilities Committee Meeting Minutes can be viewed on the web at:
  Inside.msjc.edu/Committees/Facilities Committee
  
  
1. Boiler lines leaking must be repaired a.s.a.p.
2. Grant money received for nursing modular
3. State is funding new air conditioners to replace old ammonia based systems.
4. M & O and athletic storage modulars being hooked up to electricity
5. 24-hour police security started.
6. Parking lots resealed.
7. LRC Grand Opening May 6.
8. Tech Center building begins in June.
   
   
• Grant Report
  MSJC Grants Office Status Reports were distributed to committee for review.
  
  
• Technology Report - not available
  
  
• Other
  COLA is 5.92% as of April 28, 2006.
  
  
• Next Meeting is May 19, 2006 at 2:30 p.m.

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