Mt. San Jacinto Community College District
Budget Committee Meeting
Minutes

April 1, 2003

The meeting began at 3:35 p.m. with Becky Elam (co-chair), Dewey Heinsma (co-chair), Catalina Cruz, Dennis Hogan, Ron Bowman, Matt Zepeda, Karen Watts and Laurel Jones present. Don Robinson, John Norman, Liza Castillo, Gail Jensen, Betsy Sharp and Gale Ward were absent. Invited guest Mark Dumas was present.

• On motion by Dennis Hogan and seconded by Ron Bowman, the minutes for March 4, 2003 were approved.
  
  
• ASB Report. Some students, including Matt Zepeda, are going to Sacramento to protest student fee raise.
  
  
• Smart Card Presentation. Currently, the District spends close to $30,000 for student printing with no way to collect data or determine excessive use. Growth and the new learning center, library and technology buildings will certainly increase student-printing needs and costs significantly. Excessive printing could be avoided if it were possible to monitor.
  
  Several possible solutions have been considered such as charging students a flat fee during registration or a print card system that charges users a per page fee. By utilizing a print-card system the District will be able to track usage and costs.
  
  CMS Diginet Print Management Services has made a proposal to the District for a debit card based system. This company is very flexible and other colleges have had positive results with them. On-site visits to other colleges are planned. Mark Dumas and Laurel Jones explained the services and options to the committee. CMS services include:
  
  
  • 16 printers and all service to them
  • printers are guaranteed for the contract period
  • two card dispensers
  • four value add stations
  • 16 card readers
  • collection and accounting for revenue generated
    
    
  Options are (1) purchasing the equipment, (2) leasing equipment or (3) revenue-sharing
  
  Predicting savings or costs without backup information could be risky but if we do not begin now, increasing costs cannot be controlled. Budget Committee members are concerned about committing to a long-term contract vs. costs of an out-clause, which party will be responsible for cash collections and bookkeeping, and rising costs students are already faced with.
  
  Mark and Laurel will return next month with a recommendation to the committee.
  
  
• State Budget. Governor Davis signed SB118 (Senate Bill) on March 19, 2003. Net impact to the District will be $1.3M in budget cuts:
  
  
  • Economic Development $ (7,600)
  • Instructional equipment/library materials $ (278,423)
  • Partnership for Excellence $ (39,918)
  • Property Tax Shortfall $ (323,000)
  • Scheduled maintenance/repairs $ (427,100)
  • Teacher and reading development $ (19,670)
  • Telecommunications/technology $ (34,896)
    
    
  Budget cuts to the Block Grant and Scheduled Maintenance will have a severe impact on current year financial plan.
  
  Next fiscal year, 03/04, potential budget cuts will be in the range of two to four million dollars and include:
  
  
  • 50% reduction to temporary salaries
  • 10% reduction to discretionary accounts (4xxx, 5xxx, 6xxx)
  • Next (2004) Summer session reduction
  • Eliminate meals
    
    
• Next Meeting. The first Tuesday is no longer available to some committee members; Karen will poll members for a new meeting time.

The meeting adjourned at 5:15 p.m.

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